Upstream Project Coordinator

Job Summary

PPI Quality & Engineering is seeking a Project Coordinator to serve as the primary customer interface and support the successful execution of quality and inspection projects across our operations. In this role, you will coordinate day-to-day project activities to ensure timely, accurate, and compliant deliverables that align with client expectations and PPI’s quality standards. You will manage operational schedules, oversee and support field personnel performance, assign QA/QC inspections, and ensure adherence to applicable industry codes and quality management systems. The Project Coordinator works cross-functionally to track progress, process contractor invoices, and deliver clear, data-driven reports that communicate key metrics, performance, and project value. This role is well-suited for a detail-oriented professional who thrives in a fast-paced environment and is focused on execution, accountability, and continuous improvement.

About the role

Primary point of contact for Customer interface
Ensure accuracy of and provide all requested deliverables to the Customer at their respective frequencies
Ensure operations schedule is accurate and current
Ensure that QCS personnel and the specified inspection activities meet QMS requirements, customer specifications, and applicable industry standards
Monitor & communicate status of awarded funding amounts for each project as directed by the Customer
IAP / NCR initiation
Performance management and disciplinary action initiation or elevation for field personnel as appropriate
Onboarding of field personnel as appropriate (contractor personnel only)
Provide regular summary reports, both externally and internally, that include key metrics and value adds
Review workforce qualifications and select inspectors for QAQC assignments
Processing contractor invoices and expenses for payment as applicable
Timesheet and expense “overall” report approvals as assigned
Comply with PPI Quality Management System and its documented information

Do you have what it takes?

Ability to work independently
Strong supervisory skills to direct and coach field personnel as needed
Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
Self-motivated, detail-oriented, resourceful
Ability to travel to supplier sites and customer offices

What can you expect from us in return?

At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.